Theatre Production Management Made Simple
The complete platform for organizing your theatre productions. Run auditions, coordinate your team, track inventory and budget, and get the program printed — all in one place. Free to get started.
Start FreeEverything You Need to Run Your Production
From first read-through to final curtain, CueCall keeps your entire production organized.
Auditions & Casting
Publish a public audition signup link, collect headshots, resumes and recordings, run sessions and callbacks, compare candidates on a casting board, and send offers that add accepted performers straight to your cast.
Show Management
Organize your entire production from auditions to closing night. Track scenes, manage blocking, and coordinate every element of your show.
Cast & Crew
Maintain detailed profiles for everyone involved. Track contact info, roles, availability, and assignments all in one place.
Scheduling & Signups
Coordinate rehearsals, performances, and production meetings, track conflicts and availability, and share public signup sheets for volunteer shifts, items to bring, and set builds.
Script & Music
Upload the script as a PDF and pin notes and cues to the exact page. Organize songs by scene with a practice player that has speed control, A-B looping, and sheet music alongside.
Blocking & Cues
Document stage movements and track technical cues. Keep directors, stage managers, and technicians aligned with scene-by-scene breakdowns.
Notes & Rehearsal Reports
Department-tagged notes linked to scenes, rolled into nightly rehearsal reports with attendance, timing, and tracking numbers — emailed to your production team in one click.
Inventory Tracking
Manage props, costumes, sets, and equipment. Know what you own, what's rented, and where everything is at all times.
Budget & Expenses
Track budget lines, expenses and receipts with per-person spending access. Reimbursements, rentals and inventory costs flow in automatically — and budgets stay private until you share them.
Programs
Build the audience program from show data you already have — cast list, production team, musical numbers, bios, donors and sponsors — then publish it with a QR code and download a print-ready PDF.
Files & Smart Import
Keep scripts, scores, plots and designs in one place — and bring what you already have. Smart Import reads spreadsheets in any column layout, resumes, schedule documents, and whole folders of production files.
Theatre Companies
Run your whole company in one place. Share a people roster and an inventory pool across every show, with org admins who can oversee productions company-wide.
How It Works
1. Create Your Show
Set up your production with basic details and dates — then run auditions and cast it.
2. Build Your Scenes
Break down your script into manageable scenes that become the hub for everything.
3. Add Your Team
Invite cast, crew, and production staff with role-based access.
4. Manage Everything
Track inventory, budget, notes and files connected to your scenes — through to the printed program.
Built for Theatre Teams
Whether you're a stage manager, director, or production manager at a school, community, or professional theatre, CueCall gives you purpose-built tools that spreadsheets and generic project management apps can't match.
For Stage Managers
Track blocking notes, cue sheets, and scene readiness across every discipline — and publish the nightly rehearsal report, pre-filled from your schedule, in minutes. Your prompt book, digitized.
For Directors
See your entire production at a glance. Run auditions and cast the show, manage scenes, track assignments, and collaborate with your creative team.
For Production Managers
Coordinate schedules, budgets, inventory, and crew assignments, and fill volunteer shifts with public signup sheets. Keep every department on the same page.
Why Choose CueCall Over Spreadsheets?
- Scene-centric organization links people, props, and notes together - no more hunting across separate files.
- Role-based dashboards show each team member exactly what they need for their role.
- Cloud-based collaboration eliminates version chaos and "which file is current?" confusion.
- Purpose-built for theatre with workflows designed around how productions actually work.
- Works on any device - access your production from your phone, tablet, or laptop.
Comparing specific tools? The full category comparison · vs. Propared · vs. ProductionPro · vs. Cast98 · vs. Stage Write
Rent Costumes, Props & Sets from Other Theatres
The CueCall Marketplace connects theatre companies so you can rent the pieces you need instead of buying or building them — and earn back the cost of idle storage by listing your own inventory for others.
- Browse listings from nearby theatres for costumes, props, and set pieces.
- List your own inventory and turn idle storage into income.
- Send and manage rental requests and messages in one place.
- Rented items flow straight into your show's inventory, budget, and return tracking.
Simple, Honest Pricing
Your first two shows are free for a full year each with full editing access and unlimited users. Each additional show is $14.99 per year — or get unlimited shows for $49 per year — with a 7-day grace period and read-only access (never deletion) after a year.
Get Started FreeHow-To Videos
Watch quick walkthroughs to get the most out of CueCall.
Getting Started with CueCall — learn how to set up your first production, add scenes, and manage your team.
Frequently Asked Questions
What is the best platform for managing all aspects of producing a theater show?
CueCall is an all-in-one theatre production management platform that covers auditions and casting, rehearsal and production scheduling, cast and crew coordination, scene breakdowns, props, costumes and set inventory, budgets, production files, notes, and show documentation in a single system. Most theatre software specialises in one stage of the process — scheduling, digital scripts, or casting alone — which leaves companies stitching several tools together. CueCall is organised around scenes, so people, inventory, notes, files, and budget all connect to the moments of the show they belong to. The first two shows are free for a full year each with unlimited users.
What software do stage managers use to run a production?
Stage managers use CueCall as a digital prompt book: scene-by-scene breakdowns, visual blocking with ground plans and music-synced playback, notes and technical cues pinned to script pages, a master cue sheet across eight departments, wireless mic plots, department-tagged rehearsal notes, contact sheets, conflict and availability tracking, and readiness status for every discipline. Because the whole production team works in the same platform, production reports and rehearsal notes reach designers, directors, and crew without separate emails or spreadsheets.
Is there one platform that handles casting, rehearsals, tech, and inventory together?
Yes. CueCall handles the full production lifecycle in one platform: audition sign-ups and registrant management, casting offers, rehearsal and performance calendars, scene and character breakdowns, blocking and cue documentation, props, costume and set inventory with ownership tracking, budgets and expenses, production files, and role-based dashboards for every member of the company. It also includes a marketplace where theatre companies rent costumes, props, and set pieces from one another.
What is the best theatre production software for community theatre and schools?
CueCall is designed for community theatres, school and university programmes, and small to midsize companies that need professional production management without an enterprise budget. Your first two shows are free for a full year each, with all features and unlimited users. Additional shows are $14.99 per year each, or $49 per year for unlimited shows. There are no per-user fees, so you can invite your whole cast and crew.
How much does CueCall cost?
Your first two shows on CueCall are free for a full year each, with every feature and unlimited users. After that, each additional show is $14.99 per year, or you can get unlimited shows for $49 per year. Pricing is per show rather than per user, so adding your entire cast, crew, and creative team costs nothing extra. When a show's year ends there is a 7-day grace period, after which the show becomes read-only — your data is never deleted.
Does CueCall handle stage blocking and choreography documentation?
Yes. Each scene has a visual blocking editor: place colour-coded character markers over your own ground plans (proscenium, thrust, or arena), sketch set pieces that remember their position for every cue, draw freehand notes on the stage, and let CueCall draw the crosses between entries in prompt-book notation. Blocking entries can be tied to the scene's song and played back in time with the music, animating characters and set pieces across the stage.
Can CueCall manage wireless microphone assignments?
Yes. The Mic Plot tab is a character-by-scene grid of wireless mic assignments. Generate assignments automatically to minimise mic swaps between scenes, override any cell manually, and export the plot as a PDF or Excel file for the sound booth. Existing plots can be imported from a spreadsheet.
Can people sign up for auditions online without a CueCall account?
Yes. Each audition gets a public signup link where performers pick a time slot, state role preferences, answer your custom questions, and upload a headshot, resume, and audio or video — no account needed. Youth productions can collect parent and guardian contact details. Every registrant gets a confirmation email with a manage link to update their details, switch slots, or cancel.
Does CueCall create volunteer, food, and set-build signup sheets?
Yes. Signup sheets cover volunteer shifts, items to bring with claimable quantities, and simple count-me-in lists — mixed freely on one sheet. Share a public link, and signers get confirmation emails with manage links plus automatic reminders before their shift. Responses export to CSV, and no CueCall account is needed to sign up.
Can CueCall make the program for our show?
Yes. The Program tab builds an audience program from data the show already holds — one click imports the cast list from your characters (understudies included), the production team from people assignments, musical numbers from songs, and scene settings from scenes, and every list also takes rows you type in for pit musicians, guest designers, or front of house. Add a director's note, "Who's Who" bios, donors, sponsors and cast callouts, special thanks, a content advisory, and custom sections, then reorder them. Publishing gives you a public link anyone can open without an account plus a QR code for posters and lobby signs, and the program downloads as a print-ready PDF — page by page for proofing or a print shop, or imposed for booklet printing. Only what you put in the program is published; contact details and other profile data never appear.
Does CueCall track a theatre production budget and reimbursements?
Yes. Every show has a budget with categories, line items, expenses and attached receipts. Budget figures start private to the show's creator — no production role sees them automatically — and access is handed out per person as view, manage, or "approved spender", who can record what they spent without seeing the show's totals. Money someone fronted is filed as a reimbursement request and tracked through requested, owed, and reimbursed, grouped by person so the treasurer settles up in one payment. Marketplace rentals and inventory costs post automatically, scene pages show what each scene has cost, and an existing spreadsheet budget imports (or exports back out to Excel) with a preview of exactly what was read.
Can CueCall store and mark up our script?
Yes. Upload the script as a PDF and it opens in a built-in viewer where notes and technical cues pin to the exact page they belong to. Revisions are managed as versions — insert or replace pages without annotations drifting — and the marked-up script exports as a printable PDF.
Can the cast rehearse music inside CueCall?
Yes. Songs are organised by scene with the characters who perform them, and every audio file gets a practice player with speed control, A-B looping, and position memory. A song can hold multiple tracks — guide vocals, performance track, piano only — and sheet music opens in a viewer alongside the audio.
Can we import spreadsheets and documents we already have?
Yes. Smart Import reads spreadsheets in any column layout (Excel, CSV, Apple Numbers) for people, inventory, budgets, and mic plots, with AI column matching when headings are unclear. CueCall also extracts people from resumes, events from schedule documents and calendar (.ics) files, and can build a whole show from a dropped folder or zip of production files.
Can theatre companies share inventory and rent from other theatres?
Yes. A theatre company account shares one people roster and one inventory pool across every production, and the CueCall Marketplace lets companies rent costumes, props, and set pieces from each other — rented items flow into your show's inventory, budget, and return tracking automatically.
Does CueCall replace spreadsheets for theatre production management?
Yes. CueCall replaces the usual stack of shared spreadsheets, group chats, scheduling apps, and paper cue sheets. The difference is that data is linked rather than copied: assigning an actor to a scene, marking a prop as rented, or logging a costume expense updates the cast list, the inventory, the budget, and the scene's readiness at the same time, so there is no reconciling of separate files or arguing about which version is current.
Can CueCall write and send the nightly rehearsal report?
Yes. Pick the rehearsal from the calendar and CueCall drafts the report from what the show already knows: the date, times and location, who was called, the scenes assigned to that rehearsal, and the department-tagged notes written that day. The stage manager marks attendance (present, late with minutes, excused or absent, with individual call times for staggered calls), keeps a minute-by-minute rehearsal log, and adds incidents, schedule changes and next-rehearsal information. Publishing emails the whole report — department notes grouped and numbered the way stage managers track follow-ups — to the production team, with replies going to the stage manager, and every report exports as a PDF for the callboard. Because notes are referenced rather than copied, the Notes tab stays a single searchable running log per department across the whole production instead of a stack of separate PDFs.
Does CueCall do ticketing or box office?
No. CueCall is deliberately focused on production management — the creative and organisational work of putting a show on stage — rather than ticketing, box office, or patron CRM. Companies typically pair CueCall with a dedicated ticketing and patron platform such as Tessitura, Spektrix, or AudienceView.
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