Getting your students in — and the one-way door
There are two ways, they both work, and they are not the same on paper. Choose on the basis of where your consent records already live.
- Import your class list: Import roster on the Registrants tab takes names pasted one per line, two columns straight out of a spreadsheet, or an uploaded .xlsx, .csv or Numbers file. No email addresses are required — a student with no address can still be scored, compared, cast, assigned scenes and costumed. An import never emails anybody, and re-importing will not double your roster: rows already on the audition are skipped and listed by name so a genuine second student with the same name is something you can see
- Or send families the signup link: Publish the audition and share its public link through whatever you already use to reach families. Parents register their own child. Every public signup asks whether the person auditioning is completing it themselves — attesting they are 18 or over — or a parent or legal guardian is doing it on a minor's behalf; choosing guardian makes the guardian's name and email required
- Only one of these records consent, and it cannot be fixed later: A registration completed through the public form stores when the terms and your waiver were accepted and who accepted them. A student you type in yourself carries a deliberately blank acceptance record — the panel cannot consent on an applicant's behalf. It cannot be filled in afterwards either: acceptance is stamped once, at registration, and never rewritten, so a parent opening that student's link later does not create one. If you want the consent captured in CueCall, the parent has to complete the form in the first place
- Neither is wrong: If your district's permission slips already cover this, import the list and keep your records where they are. If you would rather the acceptance sat beside the production with a timestamp and a named adult, send the link
More in CueCall in the Classroom
- CueCall in the Classroom: Before you start: five setup decisions — Put the production in an organization if you can: A production created on your personal account belongs to you, so if you change schools the records go with you. An organization — your drama program…
- CueCall in the Classroom: Accounts, and the line at 13 — A CueCall account is always held by somebody 13 or older. A younger student still takes part fully — a parent or guardian holds the account, and the child participates through it.
- CueCall in the Classroom: What students can reach without logging in — Every student can have a page of their own that needs no account — their cast page — plus a set of other things you hand out as a link. All of them open on any phone, with no account and no password.
- CueCall in the Classroom: What a student sees once they do log in — Roles are narrow by design, and enforced on the server rather than by hiding menu items. A student signing in as Cast or Student can:
- CueCall in the Classroom: Email, and why district addresses bounce — Student district addresses often refuse outside mail: Many districts configure them that way. CueCall flags it on the Registrants tab as Bounced, separately from Not sent, and shows the provider's…
- CueCall in the Classroom: When an administrator asks — "What consent do you hold?" The registrant CSV export. It carries, per student, when the terms and privacy policy were accepted, when your waiver was acknowledged, and whether the performer or a…
- CueCall in the Classroom: Things people ask for that are not there yet — Stated plainly, so nobody builds a plan on them:
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