CueCall documentation

Everything CueCall does, one topic per page — the same documentation signed-in users read on the Help page. Start with Getting Started, or jump to the part of the production you are working on.

Getting Started

• Welcome to CueCall: Scene-Centric Design — Scenes are the central hub that links People, Inventory, Notes, and Files together. This makes it easy to see everything related to a specific scene in one place.
• Welcome to CueCall: Dashboard — Your dashboard shows a comprehensive overview of all your productions with widgets for schedules, assignments, tasks, and more.
• Welcome to CueCall: Collaboration — Invite your production team to collaborate on shows. Each team member gets appropriate access based on their role.
• Welcome to CueCall: Secure & Private — Your production data is private and secure. Only invited collaborators can access your shows.
• Welcome to CueCall: Signing In — You can sign in with an email address and password, and — where it has been turned on — with a Google account by choosing Continue with Google. Google opens a small window to pick an account and…
• Welcome to CueCall: Finding Your Way Around — The menu on the left keeps the same shape everywhere in CueCall, so each destination is always in the place you last found it — including while you have a show open.
• Dashboard: Customize your dashboard — Click Customize in the top-right of the Dashboard to:
• Install as App: Refreshing the installed app — The installed app has no browser toolbar, so there is a Refresh button (circular arrow) in the header — at the top of the screen on phones and tablets, at the top left beside the sidebar toggle on…
• Your Account: Confirm your email before you sign in — When you create an account we email you a confirmation link. Your account is not active until you open it.
• Your Account: The email hasn't arrived — Give it a minute, then check your spam or junk folder.
• Your Account: On the iPhone or iPad app — The confirmation link opens in Safari, not back inside the app. Confirm there, then return to the app and sign in.
• Getting Help: Searching this page — Search matches everything written on this page, not just topic headings — so a phrase you half-remember from an answer ("tracking number", "approved spender") will find it
• Getting Help: Linking to an answer — Every topic has its own web address. Open a topic and the address bar becomes the link to it — copy it straight out, or press Copy link to this topic next to the search box
• Getting Help: Contact Support — Click the Contact Support button at the top of this page to send us a message. Fill in a subject line and describe your question or issue in detail.
• Getting Help: When Support Views Your Account — Some problems can only be diagnosed by seeing what you see. A CueCall administrator can open a short, time-limited support session that shows them your account exactly as it appears to you.
• Getting Help: Sending Feedback — Spotted a bug, or have an idea for something CueCall should do? Click the Send Feedback speech-bubble icon at the bottom of the left menu, pick a type (Bug Report, Feature Request, Improvement or…
• What's New — Keeping up with what has changed in CueCall

Guides

• CueCall in the Classroom: Before you start: five setup decisions — Put the production in an organization if you can: A production created on your personal account belongs to you, so if you change schools the records go with you. An organization — your drama program…
• CueCall in the Classroom: Getting your students in — and the one-way door — There are two ways, they both work, and they are not the same on paper. Choose on the basis of where your consent records already live.
• CueCall in the Classroom: Accounts, and the line at 13 — A CueCall account is always held by somebody 13 or older. A younger student still takes part fully — a parent or guardian holds the account, and the child participates through it.
• CueCall in the Classroom: What students can reach without logging in — Every student can have a page of their own that needs no account — their cast page — plus a set of other things you hand out as a link. All of them open on any phone, with no account and no password.
• CueCall in the Classroom: What a student sees once they do log in — Roles are narrow by design, and enforced on the server rather than by hiding menu items. A student signing in as Cast or Student can:
• CueCall in the Classroom: Email, and why district addresses bounce — Student district addresses often refuse outside mail: Many districts configure them that way. CueCall flags it on the Registrants tab as Bounced, separately from Not sent, and shows the provider's…
• CueCall in the Classroom: When an administrator asks — "What consent do you hold?" The registrant CSV export. It carries, per student, when the terms and privacy policy were accepted, when your waiver was acknowledged, and whether the performer or a…
• CueCall in the Classroom: Things people ask for that are not there yet — Stated plainly, so nobody builds a plan on them:

Shows

• Managing Shows: Creating a Show — Creating a show is a simple two-step process:
• Managing Shows: Finding & Sorting Shows — Use the search box at the top of the Shows page to filter by title, and the "Sort by" dropdown to change the order of the cards.
• Managing Shows: Archiving & Deleting Shows — Keep your Shows page organized by archiving completed productions.
• Managing Shows: Turning Features On & Off for a Show — Not every production tracks a budget, runs auditions or approves hours. Production leads can switch the features a show doesn't use off, so nobody on the company has to wonder what an empty menu item…
• Managing Shows: Customizing the Show Menu — Inside a show, click Customize menu at the bottom of the sidebar menu to tailor the menu to the way you work.
• Managing Shows: Duplicating & Exporting Shows — Create copies of shows or export them to share with others. Useful for running the same show with multiple classes or sharing show templates.
• Managing Shows: AI-Powered Scene & Character Generation — After creating a show, CueCall can use AI to suggest scenes, characters, and inventory either from a recognized show title or from production documents you upload.
• Managing Shows: Pricing & Access — Your first two shows are free for one year each with full editing access and unlimited users. Additional shows cost $14.99/year each, or subscribe to the Unlimited plan for $49/year to cover every…
• Managing Shows: Show Overview Tab — The Overview tab is your show's home page with key information at a glance.
• Managing Shows: Inviting Collaborators — Collaborators are users who can log in and access your show. This is different from People (cast/crew) who may not have login access.
• Managing Shows: Show Announcements — Announcements let you communicate important updates to everyone in your production. They appear prominently on the Dashboard and Show Overview page.
• Managing Shows: Role Permissions — Each role has specific permissions controlling what they can see and do within a show. The table below is the complete access matrix — these rules are enforced by the server, not just hidden in the…
• Managing Shows: Rehearsal Plan (AI auto-scheduling) — Open the show's Schedule tab and switch to Rehearsal Plan at the top. Tell CueCall which days you rehearse, when tech week starts and when you open. It works backward from opening night and proposes…
• Managing Shows: Schedule Tab — The Schedule tab (formerly "Calendar") shows events specific to this show. Everyone on the show can view it; adding or editing events requires show edit rights (Director-level roles and Stage…
• Managing Shows: Show Tasks Tab — Track production to-dos for each show from the Tasks tab in the show navigation.
• Managing Shows: Program & Listings (Digital Program, Print PDF & Public Page) — The Program & Listings tab in the show navigation (visible to roles with show edit access) groups the show's two audience-facing surfaces as sub-tabs: Program — build a professional playbill-style…
• Cast & Crew Tab: Assigning People to Shows — Add cast, crew, and volunteers to your production:
• Cast & Crew Tab: Cast Pages for Your Cast — The Cast pages button on the Cast & Crew tab is where you send each performer a private, read-only page of their own part in the show — character, scenes, upcoming calls, announcements and costume…
• Cast & Crew Tab: Filtering by Role — Use the filter dropdown to view specific groups:
• Cast & Crew Tab: People vs. Collaborators — There's an important distinction:
• Characters Tab: Creating Characters — Click "Add Character" to create a new character entry.
• Characters Tab: Assigning Actors — The actor dropdown shows cast members assigned to this show. To assign someone:
• Characters Tab: Ensemble Tracks — For ensemble-heavy shows, use the Track field to organize:
• Characters Tab: Assigning Inventory to Characters — Assign costumes, props, and other inventory items directly to characters:
• Characters Tab: Mic Assignments — View which wireless microphone is assigned to each character. The Mic column in the Characters table shows:
• Characters Tab: Exporting Character Information — Export character and costume information as PDF documents:
• Casting Tab: Casting & Auditions — The Casting tab (visible to production leadership) runs the whole audition pipeline — from public signups to a finalized cast:
• Casting Tab: Inviting Parents to Register Their Students — School and youth productions usually need a parent — not the performer — to do the signing up, and need a record that an adult agreed to something. The public signup link collects both. CueCall never…
• Signups Tab: Signup Sheets (Volunteers, Food, Set Build) — The Signups tab (visible to production leadership) creates shareable signup forms for everything a production needs help with — no CueCall account required to sign up:
• Hair & Makeup Tab: The Six Views — The Hair & Makeup tab has six views, switched with the row of tabs under the title. The address bar follows (?tab=hair-makeup&view=plot, for example), so a link to one view opens on it.
• Hair & Makeup Tab: Creating Hair & Makeup Looks — On the Looks view, click "Add Look" to create a new hair and makeup entry.
• Hair & Makeup Tab: Adding Reference Images — Each look can have multiple reference images. Click the image icon to open the Add Image dialog:
• Hair & Makeup Tab: AI Image Generation — Generate professional hair and makeup reference images using AI:
• Hair & Makeup Tab: Assigning to Characters — Link hair and makeup looks to one or more characters, from a look card on the Looks view or from a character card on the By Character view:
• Hair & Makeup Tab: By Actor: Looks, Photos, Wig Measurements and Allergies — The By Actor view of the Hair & Makeup tab answers the question a wig maker or makeup artist actually asks — what does this person wear, and what do I need to know before anything goes on their head…
• Hair & Makeup Tab: The Hair & Makeup Plot — The Plot view of the Hair & Makeup tab is the department's running document: a grid with one row per character and one column per scene in running order, each cell saying which look is on and how the…
• Hair & Makeup Tab: Look Photos — The Photos view of the Hair & Makeup tab holds photographs of an actor in a look — the wig fitting, the makeup test, the finished look under stage light. A reference image on a look says what the…
• Hair & Makeup Tab: Who Can Do What — The Hair & Makeup tab is readable by every collaborator on the show and writable by the department itself, so a stylist does not need to be made a Stage Manager to maintain their own plot.
• Hair & Makeup Tab: The Hair & Makeup Department: Notes, Tasks, Reports and Scene Readiness — The Hair & Makeup tab is one end of a department that runs through the rest of the show. "Hair & Makeup" is a department everywhere the app asks for one:
• Mic Plot (Tech Tab): Setting Up Mics — Before creating a mic plot, you need to assign microphones to your show:
• Mic Plot (Tech Tab): AI-Powered Mic Plot Generation — Use AI to automatically create mic assignments that minimize swaps:
• Mic Plot (Tech Tab): Reading the Mic Plot Grid — The grid shows characters down the left and scenes across the top:
• Mic Plot (Tech Tab): Manual Assignments — Override auto-generated assignments or create manual ones:
• Mic Plot (Tech Tab): Adding a Character to a Scene — Add characters to scenes directly from the Mic Plot — useful when a character is missing from the grid or only appears in some scenes:
• Mic Plot (Tech Tab): Exporting Mic Plot — Export your mic plot in multiple formats for sound technicians and stage managers:
• Mic Plot (Tech Tab): Importing Mic Plot — Import mic plots from Excel files to quickly populate assignments:
• Files Tab: File Categories — Organize files into production categories:
• Files Tab: Company Documents Group — When a show belongs to an organization, the company's document library appears at the top of the Files tab in its own Company Documents group — insurance certificates, the staff handbook, safety…
• Files Tab: Bulk Import (Folder or Zip) — Have a whole folder of production materials — scripts, rehearsal audio, choreography videos, publicity templates? Click "Bulk Import" on the Files tab to bring it all into the current show, or use…
• Files Tab: Uploading Files — Click "Upload Files" to add new files to your show.
• Files Tab: Restricting who can see a file — By default every file you upload is visible to everyone on the show. Set the audience up front with Who can see these files in the upload dialog — it applies to every file in that batch — or change…
• Files Tab: Linking Files to Scenes — Files can be show-level (accessible from anywhere) or scene-specific.
• Files Tab: Filtering & Search — Quickly find files using the filter controls:
• Files Tab: Viewing PDFs — PDFs open right inside CueCall — no download needed. Click the eye icon on any PDF to open the viewer:
• Files Tab: Playing Audio Files — Audio files in the Files tab include a built-in music player:
• Files Tab: Vision Board Integration — The Files tab displays images and videos from multiple sources that also appear on the Vision Board:
• Files Tab: File Versions — Keep track of multiple versions of important files like scripts, schedules, and designs.
• Files Tab: File Notes & Tasks — Add production notes directly to any file — perfect for design feedback, edit requests, or revision notes that should live alongside the file itself.
• Files Tab: Sharing Files — Every file has a unique link you can share with teammates so they land directly on the file.
• Files Tab: Resource Links — Add links to external resources like Google Docs, Dropbox folders, websites, or any other online tools.
• Master Cue Sheet (Tech Tab): Cue Types — Tech cues are organized by type, each with its own color and prefix:
• Master Cue Sheet (Tech Tab): Master Cue Sheet View — The master cue sheet displays all cues organized by scene:
• Master Cue Sheet (Tech Tab): Filtering & Search — Narrow down the cue list for specific departments:
• Master Cue Sheet (Tech Tab): Import Cues from the Script — In the Cues view of the Tech tab, Import from Script reads the cue notes already written in the show's script — "LX 4: dim to blue", "MICS ON 1-6", "PROJECTION: Bull Pen", "Auto Continue" — and lists…
• Master Cue Sheet (Tech Tab): Mic Groups, Levels & Cue Timing — In the Cues view of the Tech tab, the Add Cue and Edit Cue forms carry the parts of a cue that say how it runs, the way a prompt book writes them.
• Master Cue Sheet (Tech Tab): Export for QLab — In the Cues view of the Tech tab, Export for QLab turns the cue sheet into a cue list for QLab 5 — scenes, lighting, mic, sound and projection cues in running order, with the audio, images and video…
• Reports Tab: Reports Tab (Documents & Exports) — The Reports tab is the show's paperwork hub: every document the production prints or hands out, listed in one place. The cards are in two groups — Open on screen (surfaces you work in here, which…
• Reports Tab: Who Can Help (volunteer skills) — A volunteer sign-up list says what each parent can do. When you need sewing help you want the opposite: the job as the heading and the people who can do it underneath, with a phone number. Reports →…
• Reports Tab: Rehearsal Reports — The Rehearsal Reports section of the Reports tab is the stage manager's nightly rehearsal report — the standard document that tells every department what happened in the room and what they need to…
• Run Sheets (Reports Tab): Crew Tracks — A track is a run-crew position — "SL Deck A", "Rail", "Props Table SR" — not a person. The position stays on the run sheet when whoever walks it changes, which is what makes the paperwork survive a…
• Run Sheets (Reports Tab): Adding Duties — Each item is one line of backstage work. Click "Add item" to create one:
• Run Sheets (Reports Tab): The Three Reports — All three are the same duties read three different ways. Each has a Print button that opens a clean, landscape page with a tick column for marking off, and the first two also export to CSV.
• Hours Tab: Hours & Timesheets (Time Tracking) — The Hours tab records the time people work on a show — for payroll, for volunteer-hour records, or just to know where the effort went. Everyone on the show can log their own hours; production…
• Department Tabs: Assigning Inventory to Shows — Add items from your inventory to this production:
• Department Tabs: Bulk Remove from Show — Remove multiple inventory items from your show at once using checkboxes:
• Department Tabs: Microphone Assignments — When assigning microphone equipment to your show, you can set mic numbers:
• Department Tabs: AI-Assisted Inventory — Use AI to help identify costumes, props, and set pieces needed for your show:
• Department Tabs: Inventory Categories — Inventory is organized into categories:
• Notes Tab: Creating Notes — Add notes to track decisions, observations, and reminders:
• Notes Tab: Department Tags — Organize notes by production department:
• Notes Tab: Searching & Filtering Notes — Find notes quickly using the available filters:
• Notes Tab: Rehearsal Notes — The Rehearsal Notes tab provides a streamlined interface for taking notes during rehearsals:
• Sound & Music Tab: Adding Songs — Add songs manually or generate them with AI:
• Sound & Music Tab: Audio Playback — Songs with uploaded audio files include a built-in music player with practice features:
• Sound & Music Tab: Additional Tracks — A song can hold multiple audio versions beyond its primary file — perfect for the guide vocal and performance track pairs that come with licensed show kits:
• Sound & Music Tab: AI Song Generation — Use AI to automatically generate a song list for your show:
• Sound & Music Tab: Sound Effects — A doorbell, a gunshot, thunder, a phone ringing — the cued sounds a production needs live in this tab beside the musical numbers, because they are the same thing to organize: an audio file (or a link…
• Sound & Music Tab: Song Organization — Songs are automatically organized by scene:
• Sound & Music Tab: Merging Duplicate Songs — Licensed show kits ship several audio files per number — guide vocal, accompaniment, performance track — and uploading them creates one song per file, so the same number appears several times. Merge…
• Sound & Music Tab: Assigning Songs to Scenes — A song only shows up in scene, rehearsal and readiness views once it belongs to a scene. Assign to Scenes handles the whole list at once, whether the songs are new or were assigned to the wrong scene…
• Sound & Music Tab: Character Assignment — Assign characters to songs to track who performs each number:
• Sound & Music Tab: Sheet Music — Upload and view sheet music for each song:
• Sound & Music Tab: Song Notes — Add and share notes on individual songs:
• Script Tab: Uploading a Script — PDF Format: Scripts must be uploaded as PDF files
• Script Tab: Using the Script Viewer — The viewer uses your browser's native PDF capabilities:
• Script Tab: Managing Scripts — Replace Script: Click "Replace Script" to upload a new version
• Script Tab: Script Page Notes — Add notes to specific pages of your script using the side panel:
• Script Tab: Script Page Cues — Add technical cues directly from the script viewer using the Cues panel:
• Script Tab: Page Notes & Cues on the Script — Pin notes and cues directly onto the script page so they live next to the line they apply to:
• Script Tab: Script Versions, Insert & Replace Pages — Need to add scenes mid-script — or swap out an entire act with a revision? CueCall builds a new version of the script for you, keeping each version's notes and cues safely tied to the PDF they were…
• Script Tab: Fullscreen Notes & Cues — Access notes and cues while viewing the script in fullscreen mode:
• Organizations (Company Accounts): What an Organization Does — An organization is your theatre company's shared account. It can own shows, a people roster, and a shared inventory pool, carries the company's billing (two free shows and the Unlimited plan), and is…
• Organizations (Company Accounts): Company Shows — Create in the company: When creating a show, pick your organization (or keep it Personal). The picker defaults to whichever workspace you're currently in, so a show created while the sidebar switcher…
• Organizations (Company Accounts): Company Roster & Shared Inventory — People roster: Mark a person record as belonging to your company and every member can see them (name, photo, role type) and reuse them across shows. Contact details, documents, and measurements stay…
• Organizations (Company Accounts): Company Documents — Paperwork that belongs to the company rather than to one production — insurance certificates, venue agreements, the staff handbook, safety policies. Find it under Organization → Documents. It stays…
• Organizations (Company Accounts): Company Membership — Company Membership turns your organization into a place people join — a youth company's students and their families, a community theatre's season members. Turn it on under Organization → Features…
• Organizations (Company Accounts): Fundraising (GiveButter) — Fundraising tracks what each participant raises on GiveButter, and can optionally credit a share of a member's sponsorships to their account — automatically, within the hour. GiveButter keeps the…

Scenes

• Managing Scenes: Creating Scenes — In a show's Scenes tab, click "Add Scene" to create a new scene.
• Managing Scenes: Scene Detail Page — Click on any scene to open its detail page. Here you can see everything related to that scene in one place.
• Managing Scenes: Deleting a Scene — You can delete a scene from the show's Scenes tab (trash icon on each row) or from the scene detail page (Delete button next to Edit Scene).
• Managing Scenes: Scene Backdrops — Add backdrop images for your scenes using AI generation or by uploading your own. These can be used for projections, set design inspiration, or visual references.
• Managing Scenes: Scene Videos — Generate AI video clips for your scenes using Veo 3.1, or upload your own videos. Videos can be used for projections, rehearsal references, or pre-visualization.
• Managing Scenes: Scene Readiness Tracking — Track how ready each scene is across different departments with integrated detail views.
• Managing Scenes: Stage Blocking — Document and visualize character positions and movements throughout a scene. The Stage Blocking section appears on each scene's detail page.
• Managing Scenes: Songs Tab in Scene Detail — The Sound & Music tab on each scene's detail page shows all songs assigned to that scene, with full practice features:
• Managing Scenes: Searching Scenes — Use the search bar to find scenes by title, character name, or song title.
• Managing Scenes: Assigning Inventory to Scenes — Assign costumes, props, and sets to specific scenes to track what's needed where.
• Managing Scenes: Tech Cues Tab — Document technical cues (lighting, sound, mics) for each scene. Use the Tech Cues tab on the scene detail page.

People

• Managing People: Adding People — People are stored in a central directory. You can then assign them to shows. When assigned to a show, they can have show-specific roles.
• Managing People: Importing People (Bulk & Smart Import) — Two ways to add a lot of people at once, from the People page or a show's People tab. Both accept Excel (.xlsx, .xls), CSV and Apple Numbers files, and Smart Import also reads PDF and Word (.doc…
• Managing People: AI Resume Import — Use AI to extract details from resumes and quickly create People records.
• Managing People: Document Management — Store multiple documents for each person including resumes, headshots, contracts, tax forms, and more.
• Managing People: Smart Import (Spreadsheets, PDF & Word) — Import people from any spreadsheet, PDF or Word document with automatic column detection. Great for importing class lists, cast lists, programmes, or fitting sheets. Excel (.xlsx, .xls), CSV, Apple…
• Managing People: Assigning to Shows — Once added to the People directory, assign people to specific shows.
• Managing People: Your Profile — Click your avatar at the bottom of the sidebar to open Settings, where your profile, AI key, email preferences, and account deletion all live on one page.
• Managing People: Dark Mode & Appearance — CueCall can run light or dark. Open Settings from the sidebar and use the Appearance card.
• Managing People: Cast pages for young performers — Performers under 13 do not sign in to CueCall. Instead, a production can give each one a cast page: a read-only page, reached by a private link, showing their part of the show. There is no account…
• Managing People: Deleting Your Account — You can permanently delete your account at any time from the Settings page.
• Managing People: Headshots — Add profile photos (headshots) for cast and crew members.
• Managing People: People vs. Collaborators — Understanding the difference:
• Managing People: Costume Measurements — Track costume measurements for cast members to help with fittings and costume construction — and, alongside them, the Hair & wig measurements a wig maker needs and the makeup allergies a makeup…
• Managing People: Archiving and Deleting People — Clean up your People directory by archiving or deleting people who are no longer active.
• Managing People: Merging People — Combine two people records into one when duplicates exist. All assignments and data from the source person are transferred to the target.
• Managing People: Linking a Guardian to a Student — On a student's profile on the People page, the Guardians card records which CueCall accounts hold the login for a performer who never signs in. A linked guardian's own account sees the student's…
• Managing People: Assigning People to an Organization in Bulk — Put several people onto (or take them off) a company roster at once, instead of opening each profile individually.

Inventory

• Managing Inventory: Costumes, Props, Sets and Tech Menus — A show's sidebar gives each department its own door onto the show inventory: Costumes, Props, Sets and Tech. They are views of the same items — assigning a costume to the show on any of them puts it…
• Managing Inventory: Inventory Categories — Costume: Clothing, wigs, accessories worn by actors
• Managing Inventory: Card View & Table View — The buttons at the right of the search and filter row switch how your inventory is displayed. Your choice is remembered the next time you open Inventory.
• Managing Inventory: Getting Started: Three Ways to Build Your Inventory — Never inventoried before? When your inventory is empty, CueCall shows three quick ways to get items in. Every item is organized into CueCall's standard categories so it's ready to share or list on…
• Managing Inventory: Adding Inventory Items — Items are stored centrally and can be assigned to multiple shows.
• Managing Inventory: Importing Inventory (Bulk & Smart Import) — Already have your inventory in a spreadsheet? Import it all at once from the Bulk Actions menu instead of adding items one by one. Excel (.xlsx, .xls), CSV (.csv), and Apple Numbers (.numbers) files…
• Managing Inventory: Ownership Status — Track whether items are owned, rented, or borrowed.
• Managing Inventory: Item Status (where a piece is in its life) — Status is a separate field from Ownership: ownership says whose the item is, status says where it is right now. Set it when adding or editing an item, and filter the inventory list by it.
• Managing Inventory: Assigning to Shows, Scenes & Characters — Assign inventory items to specific shows, scenes, and characters.
• Managing Inventory: Editing Inventory Items — Edit inventory items directly from the Inventory Detail page or your show's department tabs (Costumes, Props, Sets, Tech).
• Managing Inventory: AI Image Generator — Generate theatrical rendering images using AI for Costume, Prop, Set, and Projection items.
• Managing Inventory: Inventory Notes — Add notes to inventory items to communicate about designs, fittings, repairs, and more.
• Managing Inventory: QR Codes for Inventory — Generate and print QR codes for inventory items to enable quick access via smartphone.
• Managing Inventory: Projections — Projections are digital images designed to be projected onto a stage backdrop, cyclorama, or screen. They are managed as inventory items linked to specific scenes.
• Managing Inventory: Bulk Delete & Remove — Manage multiple inventory items at once using bulk actions. The behavior differs between your library inventory and show-level inventory.
• Managing Inventory: Fitting Photos — Photograph actors wearing their costumes at fittings and dress rehearsals. Each photo is filed on the actor and on every costume piece in frame, so you can find it from either side — and turn the set…
• Slideshows: Slideshow Overview — Slideshows let you create visual presentations of costumes, sets, props, or any items for director reviews, design presentations, or team collaboration.
• Slideshows: Creating Slideshows — Create a new slideshow from Reports › Slideshows in any show. You can start with a blank slideshow or auto-generate one from your show data.
• Slideshows: Managing Slides — Add, edit, reorder, and delete slides within your slideshow.
• Slideshows: Layering Text and Images — Slides stack photos and text elements front-to-back. Use the layer controls to move elements above or below each other — for example, to put a caption on top of a photo or tuck a background image…
• Slideshows: Adding Items to Slides — Add items from your inventory to each slide.
• Slideshows: Adding Your Own Images and Image Notes — Not every image on a slide has to come from your inventory. You can drop in one-off images — a reference photo, a fabric swatch, a sketch — and caption each one individually.
• Slideshows: Slideshow Notes — Add notes to slides and items for collaborative feedback.
• Slideshows: Presentation Mode — Present your slideshow in a fullscreen, distraction-free mode.
• Slideshows: Exporting Slideshows — Export your slideshow as a PDF for printing or sharing.
• Slideshows: Sharing Slideshows Publicly — Share your slideshow with anyone using a public link. Recipients do not need a CueCall account to view the slideshow.
• Marketplace: Getting Started with the Marketplace — The Marketplace (sidebar → Marketplace) lets theatre organizations list costumes, props, set pieces, and equipment for other theatres to rent or borrow.
• Marketplace: Listing Items — Post from inventory: "Post Item" starts from your existing Inventory — pick an item and the title, photos, category, and condition prefill automatically
• Marketplace: Requesting, Checkout, Return & Settlement — The full rental lifecycle is tracked under Marketplace → My Requests:
• Marketplace: Rented Items in Your Inventory, Shows & Budget — Renting through the marketplace plugs straight into your production workflow — no double entry.
• Marketplace: Rental Terms, Policies & Protection (all optional) — These features are optional — leave them blank and the simple request → approve → return flow is unchanged.
• Marketplace: Push Notifications (iOS app) — Using the CueCall iOS app? You'll get an instant push notification — no need to keep the app open — when rental activity needs your attention.

Advanced

• Calendar: Calendar Page — The Calendar page shows events across all your shows, color-coded by show so production managers can spot overlapping rehearsals and performances at a glance.
• Calendar: Creating Events — Create events from the Calendar page or a show's Schedule tab.
• Calendar: Recurring Events — Create multiple events at once for regular rehearsals.
• Calendar: Linking Events to Scenes — Link events to specific scenes so cast can filter their schedule.
• Calendar: Calendar Subscriptions — Subscribe to your CueCall calendar from Google Calendar, Outlook, Apple Calendar, or any app that supports iCal feeds.
• Notes — Production notes and observations
• Budget — Financial tracking for productions
• Tasks: Task Overview — Tasks help you track to-do items for your production. Each task has:
• Tasks: Global Tasks Page — Access all your tasks across all shows from the Tasks link in the main navigation.
• Tasks: Creating Tasks — Create tasks from the Tasks tab in any show, or from the global Tasks page using the "New Task" button.
• Tasks: Linking Tasks to Inventory Items — Tasks can be linked to inventory items to track work on specific props, costumes, or equipment.
• Tasks: Creating Tasks From Inventory — Work on props, costumes and set pieces is usually item-led — you are looking at the item when you decide who builds it. You can start a task from inventory instead of going to the Tasks page first.
• Tasks: Assigning Tasks to Songs — Tasks can be linked to a song so musical work is tracked next to the number it belongs to.
• Tasks: Assigning to Multiple People — Tasks can be assigned to multiple people for collaborative work.
• Tasks: Delegating Tasks — Reassign tasks to different team members as needed.
• Tasks: Task Status & Priority — Track task progress with status and priority levels.
• Tasks: Filtering Tasks — Use filters to find the tasks you need.
• Tasks: Dashboard Tasks Widget — The Outstanding Tasks widget on your dashboard shows your top 5 pending tasks.
• Premium Features: How AI Credits Work — AI generation is paid for with credits. Every account starts with a batch of free credits, and you can buy more at any time from the Billing page. Credits never expire.
• Premium Features: Using Your Own API Key (Unlimited AI) — If you generate a lot — or just prefer to be billed directly — you can add your own Google Gemini API key in Settings
• Premium Features: AI for an Organization — An organization has its own AI billing, separate from every member's. Which one pays depends on the show, not on who is working:
• Premium Features: Which Features Use Credits — These AI features are paid for with credits (or run free on your own API key):
• Premium Features: What's Available Without Credits — All core production management features work without credits — and so do the AI helpers that assist with importing your own data:
• Premium Features: Running Out of Credits — When your balance can't cover a generation, you'll see a dialog offering two ways forward.
• Premium Features: Subscribing to the CueCall Blog — The CueCall blog publishes practical writing for directors, stage managers and producers. You can have new posts emailed to you — an account is not required, and the list is separate from product…
• Premium Features: CueCall Webinars — We run occasional live webinars — walkthroughs of auditions, scheduling or the production paperwork, with time for questions. When one is scheduled, a sign-up form appears on the CueCall home page…
• Connect an AI Assistant — CueCall is available as a connector for AI assistants, so you can ask Claude or ChatGPT about your productions in plain language — "who's called for Thursday's rehearsal?", "which props does Act 2…
• Connect an AI Assistant: What a connected assistant can see and do — A connected assistant acts as you, under your own CueCall account, and can never see or change more than your role on each production allows. Connecting an assistant does not widen your access, and…
• Connect an AI Assistant: Disconnecting an assistant — Every assistant you have allowed is listed under Settings → Connected apps, with whether it may make changes and when it last did anything. Disconnect ends that connection immediately: the…
• Tips & Tricks: Keyboard Navigation — Use Tab to navigate between form fields quickly when adding data.
• Tips & Tricks: Quick Search — Use the search bars on Scenes and Inventory pages to quickly find items.
• Tips & Tricks: Bulk Assignment — Use "Assign Existing" to add multiple people or items to a show at once.
• Tips & Tricks: Dashboard — Your dashboard shows a unified view of all your productions and assignments.

Public Pages

• Public Pages: Your company page & theme — An organization owner or admin can publish a public company page from Organization → Public page. It lives at cuecall.app/o/your-company and lists the productions you choose. Link it from your…
• Public Pages: Listing productions — From the company page's Productions list, mark which shows appear publicly, pin a few as Featured, and drag them into the order you want. Each show editor can prepare that production's own page…
• Public Pages: Cast-list modes & the minors rule — Each production chooses how it lists cast and crew, defaulting to the company setting:
• Public Pages: Reporting a page — Every public page carries a Report this page link. If a page is impersonating a company or is otherwise abusive, report it and a CueCall admin can suspend it — a suspended page goes offline while its…