CueCall features

CueCall is one system for the whole production, organised around scenes: a scene has people in it, props in it, notes about it, files attached to it and costs attached to it. These are the parts that hang off it.

Production Planning

  • Getting Started: Your First Production — The dashboard you land on, creating a production, and finding your way around its Overview and menu.
  • Scene Breakdown & Readiness — Scenes are the hub that links people, inventory, notes and files, with a readiness status tracked per discipline.
  • Production Calendar — A rehearsal and performance calendar with recurring events, scene links and subscription feeds the team can add to their own calendars.
  • Tasks & Delegation — Production to-dos assigned to one or several people, delegated down, and tracked on each person's dashboard.
  • Department-Tagged Notes — Notes tagged by department and attached to scenes, people, files or inventory, searchable across the whole show.
  • Rehearsal Reports — Rehearsal reports drafted automatically from the day's notes and timeline, reviewed by the stage manager, then published and emailed to the team.
  • Budgets & Expenses — Budget lines and recorded expenses with receipts, where who can see or spend against the budget is granted person by person.
  • Stage Blocking & Scene Visuals — Blocking recorded against a scene alongside backdrop images and reference videos.

People & Casting

  • Auditions & Casting — A public audition signup link, registrant materials and media, audition sessions, callbacks, and cast offers with acceptances tracked.
  • Signup Sheets — Public signup sheets for volunteers, concessions, food and set-build calls, shared by link with no account needed.
  • Characters & Ensemble Tracks — A character list with actor assignment, ensemble tracks, per-character inventory and mic assignments, plus exports.
  • People Roster & Profiles — Cast and crew records with headshots, documents, contact details and show assignments, including merging duplicates.

Costumes & Inventory

  • Inventory & Ownership Tracking — Costumes, props and set pieces catalogued with photos, categories, QR codes and owned/rented/borrowed status plus rental history.
  • Costume Slideshows — Costume and design slideshows built from inventory items and your own images, presented fullscreen, exported, or shared by public link.
  • Character Looks — Per-character looks assembled from inventory and images, assigned across the scenes where they are worn.
  • Costume Measurements — Measurements kept on each person's record, visible only to the people whose role grants it — everyone always sees their own.

Tech & Backstage

  • Tech Cues — Light, sound, deck and other cues recorded against scenes, with a master cue view and filtering by type.
  • Mic Plot & Wireless Assignments — A mic plot generated from character and scene data, adjusted by hand in a grid, and exported or imported.

Documents & Media

  • Script Viewer, Notes & Cues — The script uploaded and read in-app, with notes and cues pinned to specific pages, page overlays, versions, and page insert/replace.
  • Production Files & Vision Boards — Production files with categories, scene links, versions, restricted audiences, in-app PDF and audio playback, and vision boards.
  • Sound & Music — Songs and sound effects attached to scenes, with audio playback, accompaniment and rehearsal tracks, sheet music, character assignment and per-song notes.
  • Reports & Exports — Excel and PDF exports of characters, mic plots, slideshows and show reports, for the people who still want paper in the room.

Company & Collaboration

  • Collaborators & Role-Based Access — Invite the production team and each role sees a view of the same data suited to their job, with contact details, budget and measurements gated separately.
  • Announcements — Announcements sent to the production team, in the app and by email, targeted at the people who need them.
  • Organizations (Company Accounts) — A company workspace with its own shows, roster, shared inventory pool, company documents and member roles.
  • Rental Marketplace — Listing and renting costumes, props and set pieces between theatre companies, with the booking flowing back into inventory and the budget.

AI & Import

  • Smart Import & Bulk Import — Existing spreadsheets, folders of files and documents read in and mapped onto shows, people and inventory, so a season already recorded elsewhere does not have to be retyped.
  • AI Assistance & Credits — AI help across the app — look and inventory image generation, song and schedule extraction, import assistance — paid for with prepaid credits or run on your own API key.

Who uses CueCall

  • School theatre — Theater management software for a school musical or play: auditions, rehearsal schedules, parent volunteers, costumes and props, and the program. Two shows free.
  • Community theatre — Community theater software for the whole season: auditions, volunteers, rehearsal schedules, a shared costume and props inventory, budgets and the program, in one place.
  • Stage managers — Blocking on ground plans, a cue sheet across eight departments, mic plots, run sheets and nightly rehearsal reports — tied to the scenes they belong to.
  • Directors — A director's whole production in one place: scene breakdown, auditions and the casting board, blocking on ground plans, department notes, rehearsal plan and reports.
  • Choreographers — Document staging over your ground plan, play it back in time with the song, keep the cast list and the numbers in one place, and see which scenes still need choreography.
  • Music directors — Songs by scene with who sings what, practice tracks the cast can loop and slow down, sheet music beside the audio, and a wireless mic plot the sound team can build from.
  • Costume designers — Collect measurements four ways, build the costume plot by character and scene, keep fitting photos, track every piece, and rent what you lack from other companies.
  • Props and scenic — Every prop and set piece assigned to the scenes that use it, printed as a Prop Plot and a Props Master List, with ownership, build status, QR labels and the preset list.
  • College and university theatre — A department running a season: one roster and one costume and prop stock across every production, student stage managers with the right permissions, budgets per show.
  • Youth theatre — For productions where the cast is children: guardian details at audition, invitations and cast pages sent to the parent, no accounts for under-13s, parent signups.
  • Church productions — For a drama ministry staging a Christmas or Easter production each year: volunteer signups, a costume and prop stock that carries over, a shared schedule, the program.

Reference

  • CueCall theatre production glossary — The vocabulary of putting on a show, one term per page, and where each lives in CueCall.
  • Theater production software: the main types, the leading tools, and where CueCall fits — Theater production software, by type: ticketing, scheduling, stage management, scripts, casting and show control. The leading tools, and where CueCall fits.
  • CueCall vs. Propared — Propared is a planning-first calendar for live events; CueCall attaches the schedule to casting, inventory, budget and paperwork. Where each one wins, side by side.
  • CueCall vs. ProductionPro — ProductionPro centres on the script and score; CueCall is a prompt-book-shaped script viewer plus the casting, inventory, budget and paperwork around it. Side by side.
  • CueCall vs. Cast98 — Cast98 runs auditions, conflicts and company communications; CueCall runs the audition and then the production that follows it. Where each one wins, side by side.
  • CueCall vs. BackstageOS — BackstageOS is stage-management documentation; CueCall covers the same paperwork plus casting, budget and company-wide inventory. The closest comparison, side by side.
  • CueCall vs. Stage Write — Stage Write is the Broadway standard for spacing charts; CueCall documents blocking on ground plans, synced to the music, as one thread of the production. Side by side.