What a role can do is set in three layers. CueCall's defaults (the table above) come first; a company can change them for all of its shows from Organization → Roles; and one show can change them again for itself from the show's menu → Roles & permissions. Each layer only records what it changes — anything you leave on Default keeps following the layer above.

Pick a role, then set each permission: Default follows the layer above (the screen says what that is and where it comes from), On gives it, Off takes it away. For example, turn on Edit inventory for the Sound Designer, or turn off See contact details for the Crew.
A show's setting wins over the company's, and the company's over CueCall's. Reset returns a role to the layer above.
Edits come with what they need: turning on Edit cues also turns on Open the cue sheet. Turning a view off takes the matching edit with it.
Who can change them: a company's defaults are changed by its owners and admins. A show's are changed by the show's owner and by the owners and admins of the company it belongs to. Production roles — Directors included — can't change them. A company admin who is also cast on a show can't give their own role there something they don't already have.
What stays fixed: who can edit the show's settings and manage its team, and budget access (granted per person on the Budget tab). A feature the show has switched off in Features stays off whatever a role allows.

More in Managing Shows

Managing Shows: Creating a Show — Creating a show takes one step, and filling it in is up to you:
Managing Shows: Finding & Sorting Shows — Use the search box at the top of the Shows page to filter by title, and the "Sort by" dropdown to change the order of the cards.
Managing Shows: Archiving & Deleting Shows — Keep your Shows page organized by archiving completed productions.
Managing Shows: Turning Features On & Off for a Show — Not every production tracks a budget, runs auditions or approves hours. Production leads can switch the features a show doesn't use off, so nobody on the company has to wonder what an empty menu item…
Managing Shows: Customizing the Show Menu — Inside a show, click Customize menu at the bottom of the sidebar menu to tailor the menu to the way you work.
Managing Shows: Duplicating & Exporting Shows — Create copies of shows or export them to share with others. Useful for running the same show with multiple classes or sharing show templates.
Managing Shows: AI-Powered Scene & Character Generation — After creating a show, CueCall can use AI to suggest scenes, characters, and inventory either from a recognized show title or from production documents you upload.
Managing Shows: Pricing & Access — Your first two shows are free for one year each with full editing access and unlimited users. Additional shows cost $14.99/year each, or subscribe to the Unlimited plan for $49/year to cover every…
Managing Shows: Show Overview Tab — The Overview tab is your show's home page with key information at a glance.
Managing Shows: Inviting Collaborators — Collaborators are users who can log in and access your show. This is different from People (cast/crew) who may not have login access.
Managing Shows: Show Announcements — Announcements let you communicate important updates to everyone in your production. They appear prominently on the Dashboard and Show Overview page.
Managing Shows: Role Permissions — Each role has specific permissions controlling what they can see and do within a show. The table below is CueCall's default access matrix — these rules are enforced by the server, not just hidden in…
Managing Shows: Rehearsal Plan (AI auto-scheduling) — Open the show's Schedule tab and switch to Rehearsal Plan at the top. Tell CueCall which days you rehearse, when tech week starts and when you open. It works backward from opening night and proposes…
Managing Shows: Schedule Tab — The Schedule tab (formerly "Calendar") shows events specific to this show. Everyone on the show can view it; adding or editing events requires show edit rights (Director-level roles and Stage…
Managing Shows: Show Tasks Tab — Track production to-dos for each show from the Tasks tab in the show navigation.
Managing Shows: Program & Listings (Digital Program, Print PDF & Public Page) — The Program & Listings tab in the show navigation (visible to roles with show edit access) groups the show's two audience-facing surfaces as sub-tabs: Program — build a professional playbill-style…

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Your first two shows are free for a full year each, with every feature and unlimited users. Pricing is per show, not per user.