The Schedule tab (formerly "Calendar") shows events specific to this show. Everyone on the show can view it; adding or editing events requires show edit rights (Director-level roles and Stage Managers). It has two surfaces, switched at the top of the tab: Events (the list and calendar views below) and Rehearsal Plan (the AI auto-scheduler, described in its own section).

Event Types: Rehearsal, Performance, Fitting, Tech, Meeting, Workshop, Audition, Signup, Off — or type your own in the Event Type field for anything else (a load-in, a strike, a photo call). Off marks a day with no call during a run of rehearsals or tech/production week, so cast and crew can tell "no call today" from a missed notification.
Recurring Events: Create weekly rehearsals or other recurring events. Set the frequency (daily, weekly, monthly) and number of occurrences.
Scene Linking: Link events to specific scenes so cast can filter to see only events for their scenes.
My Scenes Only: Toggle this filter to show only events for scenes you're assigned to.
Views: Switch between List and Calendar views of the events. In Calendar view, the arrows beside the month step through months and Today jumps back to the current one.
Print it: "Export PDF" here, or the Schedule card on the Reports tab, produces the printable schedule. Pick List view for every event day by day with locations, scenes and notes, or Calendar view for a month grid per page (one page for each month that has events) to pin on the callboard. A busy day in the calendar shows as many events as fit and a "+N more" line; the list view carries every detail.
Smart Import: Upload schedule documents (Excel, Apple Numbers, Word, or PDF) to automatically create events. The system will parse dates, times, and activities, match them to your show's scenes and characters, and detect recurring patterns.
Import from Google Calendar (or Outlook / Apple Calendar): In Google Calendar, go to Settings → Import & export → Export, unzip the download, then drop the.ics file into Smart Import. Event titles are matched to your scenes and songs, attendees are matched to your cast list, and repeating events are expanded into individual dates. You review and pick which events to bring in before anything is created.
Period Mappings: Configure custom time periods (like school periods) that map to specific times. For example, "Period 1" can be mapped to "9:35 AM - 10:15 AM". These are used during Smart Import to convert period references to actual times.

More in Managing Shows

Managing Shows: Creating a Show — Creating a show is a simple two-step process:
Managing Shows: Finding & Sorting Shows — Use the search box at the top of the Shows page to filter by title, and the "Sort by" dropdown to change the order of the cards.
Managing Shows: Archiving & Deleting Shows — Keep your Shows page organized by archiving completed productions.
Managing Shows: Turning Features On & Off for a Show — Not every production tracks a budget, runs auditions or approves hours. Production leads can switch the features a show doesn't use off, so nobody on the company has to wonder what an empty menu item…
Managing Shows: Customizing the Show Menu — Inside a show, click Customize menu at the bottom of the sidebar menu to tailor the menu to the way you work.
Managing Shows: Duplicating & Exporting Shows — Create copies of shows or export them to share with others. Useful for running the same show with multiple classes or sharing show templates.
Managing Shows: AI-Powered Scene & Character Generation — After creating a show, CueCall can use AI to suggest scenes, characters, and inventory either from a recognized show title or from production documents you upload.
Managing Shows: Pricing & Access — Your first two shows are free for one year each with full editing access and unlimited users. Additional shows cost $14.99/year each, or subscribe to the Unlimited plan for $49/year to cover every…
Managing Shows: Show Overview Tab — The Overview tab is your show's home page with key information at a glance.
Managing Shows: Inviting Collaborators — Collaborators are users who can log in and access your show. This is different from People (cast/crew) who may not have login access.
Managing Shows: Show Announcements — Announcements let you communicate important updates to everyone in your production. They appear prominently on the Dashboard and Show Overview page.
Managing Shows: Role Permissions — Each role has specific permissions controlling what they can see and do within a show. The table below is the complete access matrix — these rules are enforced by the server, not just hidden in the…
Managing Shows: Rehearsal Plan (AI auto-scheduling) — Open the show's Schedule tab and switch to Rehearsal Plan at the top. Tell CueCall which days you rehearse, when tech week starts and when you open. It works backward from opening night and proposes…
Managing Shows: Show Tasks Tab — Track production to-dos for each show from the Tasks tab in the show navigation.
Managing Shows: Program & Listings (Digital Program, Print PDF & Public Page) — The Program & Listings tab in the show navigation (visible to roles with show edit access) groups the show's two audience-facing surfaces as sub-tabs: Program — build a professional playbill-style…

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Your first two shows are free for a full year each, with every feature and unlimited users. Pricing is per show, not per user.