A school district runs its CueCall account from one organization, its District Organization. Its owners and admins open the District tab on that organization's page to give schools classrooms, set up school organizations and assign the district's roster to them. CueCall names the District Organization when the district signs up; ask support if yours is not set.

Classrooms: Each school organization shows how many classrooms it holds and how many students are on its productions. Change the number and press Save. Purchased, Assigned and Needed show where the district stands; Needed is the larger of what a school holds and what its student count calls for (35 per classroom).
Going past what you bought is allowed: A district under contract is never stopped from adding a class. The new classroom works right away, the change is recorded, and CueCall is told so the extra classrooms can be invoiced at $70 each on your purchase order. Nothing is turned off while that invoice is on its way.
Schools: Create a school organization from the District tab (you become its owner, and invite its teacher from that organization's Team tab), or link one you already run. CueCall can link any existing organization. A school holding classrooms can't be removed until its classrooms are set to 0.
A school that was on CueCall first: A teacher who set up an organization before the district joined asks from that organization's Profile tab: under School district, choose the district and press Ask to join. The District Organization's owners and admins are emailed, and the request appears at the top of the District tab under Schools asking to join Approve makes it a school of the district; its productions and members stay as they are. Each organization can have one request waiting at a time, and its owners and admins can withdraw it.
Roster: Assign each school in your district's roster (Clever or OneRoster) to a school organization, and everyone at that school belongs to it. Assign one person on their own to override their school, for a student who takes drama at another campus. The nightly roster sync keeps every assignment.
Teachers add students to shows: A school organization's owners and admins see its people on the School roster tab, and add its students to a show from the show's People tab with Add from school roster. They don't need to sign in through the district, so a teacher who signed up with a personal email can still run the class. Students get an invitation they accept the next time they sign in through their school; nobody is emailed. A student already on the show under the same name (one the teacher typed in before the roster was connected) is invited as that person rather than added a second time; when two people on the show share a name, or two students on the school's roster do, CueCall adds the student separately so you can merge the right pair yourself.
Recent changes: Every change to a school's classrooms is listed with who made it and when, so the district and CueCall can see how usage grew.

More in Managing Shows

Managing Shows: Creating a Show — Creating a show takes one step, and filling it in is up to you:
Managing Shows: Finding & Sorting Shows — Use the search box at the top of the Shows page to filter by title, and the "Sort by" dropdown to change the order of the cards.
Managing Shows: Archiving & Deleting Shows — Keep your Shows page organized by archiving completed productions.
Managing Shows: Turning Features On & Off for a Show — Not every production tracks a budget, runs auditions or approves hours. Production leads can switch the features a show doesn't use off, so nobody on the company has to wonder what an empty menu item…
Managing Shows: Customizing the Show Menu — Inside a show, click Customize menu at the bottom of the sidebar menu to tailor the menu to the way you work.
Managing Shows: Duplicating & Exporting Shows — Create copies of shows or export them to share with others. Useful for running the same show with multiple classes or sharing show templates.
Managing Shows: AI-Powered Scene & Character Generation — After creating a show, CueCall can use AI to suggest scenes, characters, and inventory either from a recognized show title or from production documents you upload.
Managing Shows: Pricing & Access — Your first two shows are free for one year each with full editing access and unlimited users. Additional shows cost $14.99/year each, or subscribe to the Unlimited plan for $49/year to cover every…
Managing Shows: School District Plans & Purchase Orders — Schools can pay with a purchase order instead of a card. CueCall sends an invoice that quotes your PO number, and your business office pays it on net-30 terms. Order from the Billing page, or email…
Managing Shows: Show Overview Tab — The Overview tab is your show's home page with key information at a glance.
Managing Shows: Inviting Collaborators — Collaborators are users who can log in and access your show. This is different from People (cast/crew) who may not have login access.
Managing Shows: Show Announcements — Announcements let you communicate important updates to everyone in your production. They appear prominently on the Dashboard and Show Overview page.
Managing Shows: Role Permissions — Each role has specific permissions controlling what they can see and do within a show. The table below is CueCall's default access matrix — these rules are enforced by the server, not just hidden in…
Managing Shows: Customizing roles — What a role can do is set in three layers. CueCall's defaults (the table above) come first; a company can change them for all of its shows from Organization → Roles; and one show can change them…
Managing Shows: Rehearsal Plan (AI auto-scheduling) — Open the show's Schedule tab and switch to Rehearsal Plan at the top. Tell CueCall which days you rehearse, when tech week starts and when you open. It works backward from opening night and proposes…
Managing Shows: Schedule Tab — The Schedule tab (formerly "Calendar") shows events specific to this show. Everyone on the show can view it; adding or editing events requires show edit rights (Director-level roles and Stage…
Managing Shows: Availability (who's coming to rehearsal) — The Availability view on the Schedule tab lets cast and crew say ahead of time whether they can make each call, so the people running rehearsals can plan what to work on before the night instead of…
Managing Shows: Show Tasks Tab — Track production to-dos for each show from the Tasks tab in the show navigation.
Managing Shows: Program & Listings (Digital Program, Print PDF & Public Page) — The Program & Listings tab in the show navigation (visible to roles with show edit access) groups the show's two audience-facing surfaces as sub-tabs: Program — build a professional playbill-style…

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Your first two shows are free for a full year each, with every feature and unlimited users. Pricing is per show, not per user.