Already have your inventory in a spreadsheet? Import it all at once from the Bulk Actions menu instead of adding items one by one. Excel (.xlsx, .xls), CSV (.csv), and Apple Numbers (.numbers) files are all supported.

Two ways to import:

Bulk Upload (template): Download the CueCall template, fill in your items, and upload. Columns include Name, Category, Status, Location, Description, Ownership Type, Size, Condition, Quantity, Rental Price, and Purchase Cost.
Smart Import (your own spreadsheet): Upload a spreadsheet in any column layout — no template required. CueCall automatically matches your columns to inventory fields, and an "Auto-map with AI" button can map anything it doesn't recognize. You always get to review and adjust the column mapping (and pick which rows to import) before anything is created.

Rental price for the marketplace: Include a rental price (or "rate"/"price per day") column and it's captured during import, so your items are ready to list for rental on the marketplace afterward. Listing happens per item once the inventory is loaded.

Quantity: A "Quantity" column (or "Qty", "Count", "Stock", "Amount", "Number of Items") is imported as the number of units you own, up to 10,000 per item. Items stocked in multiples show a Qty label on their inventory card, in your show's department tabs, and on the item page — items with a single unit don't, to keep the cards clean.

Imported items land in your central inventory and aren't on any show yet. You can still open and edit any of them — you own them — and assign them to a show from the show's Costumes, Props, Sets or Tech tab whenever you're ready.

Photos aren't part of the import — add them to items after they're created.

More in Managing Inventory

Managing Inventory: Costumes, Props, Sets and Tech Menus — A show's sidebar gives each department its own door onto the show inventory: Costumes, Props, Sets and Tech. They are views of the same items — assigning a costume to the show on any of them puts it…
Managing Inventory: Inventory Categories — Costume: Clothing, wigs, accessories worn by actors
Managing Inventory: Card View & Table View — The buttons at the right of the search and filter row switch how your inventory is displayed. Your choice is remembered the next time you open Inventory.
Managing Inventory: Getting Started: Three Ways to Build Your Inventory — Never inventoried before? When your inventory is empty, CueCall shows three quick ways to get items in. Every item is organized into CueCall's standard categories so it's ready to share or list on…
Managing Inventory: Adding Inventory Items — Items are stored centrally and can be assigned to multiple shows.
Managing Inventory: Ownership Status — Track whether items are owned, rented, or borrowed.
Managing Inventory: Item Status (where a piece is in its life) — Status is a separate field from Ownership: ownership says whose the item is, status says where it is right now. Set it when adding or editing an item, and filter the inventory list by it.
Managing Inventory: Assigning to Shows, Scenes & Characters — Assign inventory items to specific shows, scenes, and characters.
Managing Inventory: Editing Inventory Items — Edit inventory items directly from the Inventory Detail page or your show's department tabs (Costumes, Props, Sets, Tech).
Managing Inventory: AI Image Generator — Generate theatrical rendering images using AI for Costume, Prop, Set, and Projection items.
Managing Inventory: Inventory Notes — Add notes to inventory items to communicate about designs, fittings, repairs, and more.
Managing Inventory: QR Codes for Inventory — Generate and print QR codes for inventory items to enable quick access via smartphone.
Managing Inventory: Projections — Projections are digital images designed to be projected onto a stage backdrop, cyclorama, or screen. They are managed as inventory items linked to specific scenes.
Managing Inventory: Bulk Delete & Remove — Manage multiple inventory items at once using bulk actions. The behavior differs between your library inventory and show-level inventory.
Managing Inventory: Fitting Photos — Photograph actors wearing their costumes at fittings and dress rehearsals. Each photo is filed on the actor and on every costume piece in frame, so you can find it from either side — and turn the set…

Related features

Inventory & Ownership Tracking — Costumes, props and set pieces catalogued with photos, categories, QR codes and owned/rented/borrowed status plus rental history.
Smart Import & Bulk Import — Existing spreadsheets, folders of files and documents read in and mapped onto shows, people and inventory, so a season already recorded elsewhere does not have to be retyped.

Try CueCall

Your first two shows are free for a full year each, with every feature and unlimited users. Pricing is per show, not per user.