Inventory & Ownership Tracking
Costumes, props and set pieces catalogued with photos, categories, QR codes and owned/rented/borrowed status plus rental history.
What it helps with
- The storage unit nobody has an inventory of
- Returning every rented piece on time, without a last-minute hunt
- Knowing what you already own before you buy it again
How Inventory & Ownership Tracking works
- Managing Inventory: Costumes, Props, Sets and Tech Menus — A show's sidebar gives each department its own door onto the show inventory: Costumes, Props, Sets and Tech. They are views of the same items — assigning a costume to the show on any of them puts it…
- Managing Inventory: Inventory Categories — Costume: Clothing, wigs, accessories worn by actors
- Managing Inventory: Card View & Table View — The buttons at the right of the search and filter row switch how your inventory is displayed. Your choice is remembered the next time you open Inventory.
- Managing Inventory: Getting Started: Three Ways to Build Your Inventory — Never inventoried before? When your inventory is empty, CueCall shows three quick ways to get items in. Every item is organized into CueCall's standard categories so it's ready to share or list on…
- Managing Inventory: Adding Inventory Items — Items are stored centrally and can be assigned to multiple shows.
- Managing Inventory: Importing Inventory (Bulk & Smart Import) — Already have your inventory in a spreadsheet? Import it all at once from the Bulk Actions menu instead of adding items one by one. Excel (.xlsx, .xls), CSV (.csv), and Apple Numbers (.numbers) files…
- Managing Inventory: Ownership Status — Track whether items are owned, rented, or borrowed.
- Managing Inventory: Item Status (where a piece is in its life) — Status is a separate field from Ownership: ownership says whose the item is, status says where it is right now. Set it when adding or editing an item, and filter the inventory list by it.
- Managing Inventory: Assigning to Shows, Scenes & Characters — Assign inventory items to specific shows, scenes, and characters.
- Managing Inventory: Editing Inventory Items — Edit inventory items directly from the Inventory Detail page or your show's department tabs (Costumes, Props, Sets, Tech).
- Managing Inventory: AI Image Generator — Generate theatrical rendering images using AI for Costume, Prop, Set, and Projection items.
- Managing Inventory: Inventory Notes — Add notes to inventory items to communicate about designs, fittings, repairs, and more.
- Managing Inventory: QR Codes for Inventory — Generate and print QR codes for inventory items to enable quick access via smartphone.
- Managing Inventory: Projections — Projections are digital images designed to be projected onto a stage backdrop, cyclorama, or screen. They are managed as inventory items linked to specific scenes.
- Managing Inventory: Bulk Delete & Remove — Manage multiple inventory items at once using bulk actions. The behavior differs between your library inventory and show-level inventory.
- Managing Inventory: Fitting Photos — Photograph actors wearing their costumes at fittings and dress rehearsals. Each photo is filed on the actor and on every costume piece in frame, so you can find it from either side — and turn the set…
Who uses it
- Community theatre — One place for a community theatre's productions: auditions, volunteers, rehearsal schedules, a shared costume and props inventory, budgets and the program.
More in Costumes & Inventory
- Costume Slideshows — Costume and design slideshows built from inventory items and your own images, presented fullscreen, exported, or shared by public link.
- Character Looks — Per-character looks assembled from inventory and images, assigned across the scenes where they are worn.
- Costume Measurements — Measurements kept on each person's record, visible only to the people whose role grants it — everyone always sees their own.
Try CueCall
Your first two shows are free for a full year each, with every feature and unlimited users. Pricing is per show, not per user.