Status is a separate field from Ownership: ownership says whose the item is, status says where it is right now. Set it when adding or editing an item, and filter the inventory list by it.

Need to Source: the production needs this and nobody has it yet — buy, borrow or rent it. Use this as your shopping list: filter by it to see everything still to find
Need to Build: it does not exist yet and the shop is making it. The build list, separate from the buy list, so a props master can see the two jobs apart
Available: in stock and ready to use
Checked Out: somebody on the production has it — an actor, a department, a rehearsal room
Rented Out: lent to another company through the marketplace or a private arrangement, and due back
Maintenance: being repaired, cleaned or altered, and not available until it is back
Lost: missing or destroyed. Kept rather than deleted, so the record of what the production had survives — and so a replacement can be marked Need to Source beside it

Status travels with the item, not with a show, so a costume marked Maintenance reads the same to every production it is assigned to.

More in Managing Inventory

Managing Inventory: Costumes, Props, Sets and Tech Menus — A show's sidebar gives each department its own door onto the show inventory: Costumes, Props, Sets and Tech. They are views of the same items — assigning a costume to the show on any of them puts it…
Managing Inventory: Inventory Categories — Costume: Clothing, wigs, accessories worn by actors
Managing Inventory: Card View & Table View — The buttons at the right of the search and filter row switch how your inventory is displayed. Your choice is remembered the next time you open Inventory.
Managing Inventory: Getting Started: Three Ways to Build Your Inventory — Never inventoried before? When your inventory is empty, CueCall shows three quick ways to get items in. Every item is organized into CueCall's standard categories so it's ready to share or list on…
Managing Inventory: Adding Inventory Items — Items are stored centrally and can be assigned to multiple shows.
Managing Inventory: Importing Inventory (Bulk & Smart Import) — Already have your inventory in a spreadsheet? Import it all at once from the Bulk Actions menu instead of adding items one by one. Excel (.xlsx, .xls), CSV (.csv), and Apple Numbers (.numbers) files…
Managing Inventory: Ownership Status — Track whether items are owned, rented, or borrowed.
Managing Inventory: Assigning to Shows, Scenes & Characters — Assign inventory items to specific shows, scenes, and characters.
Managing Inventory: Editing Inventory Items — Edit inventory items directly from the Inventory Detail page or your show's department tabs (Costumes, Props, Sets, Tech).
Managing Inventory: AI Image Generator — Generate theatrical rendering images using AI for Costume, Prop, Set, and Projection items.
Managing Inventory: Inventory Notes — Add notes to inventory items to communicate about designs, fittings, repairs, and more.
Managing Inventory: QR Codes for Inventory — Generate and print QR codes for inventory items to enable quick access via smartphone.
Managing Inventory: Projections — Projections are digital images designed to be projected onto a stage backdrop, cyclorama, or screen. They are managed as inventory items linked to specific scenes.
Managing Inventory: Bulk Delete & Remove — Manage multiple inventory items at once using bulk actions. The behavior differs between your library inventory and show-level inventory.
Managing Inventory: Fitting Photos — Photograph actors wearing their costumes at fittings and dress rehearsals. Each photo is filed on the actor and on every costume piece in frame, so you can find it from either side — and turn the set…

Related features

Inventory & Ownership Tracking — Costumes, props and set pieces catalogued with photos, categories, QR codes and owned/rented/borrowed status plus rental history.

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