Existing spreadsheets, folders of files and documents read in and mapped onto shows, people and inventory, so a season already recorded elsewhere does not have to be retyped.

Transcript

This video explores Smart Import and Bulk Import in CueCall, making it easy to bring your existing data into the app. See how CueCall quickly imports a production folder, automatically categorizing files like scripts and costume designs, and even suggesting character creation from audition sides.

Here, Smart Import reads your company's cast spreadsheet, intelligently identifying names, roles, and contact details. You review the complete list of people before adding them all to your production's roster with a single tap.

Smart Import also works with PDFs; CueCall's AI reads a cast list from a printed program, even when typed as prose. It converts each entry into a person with their role, ready for you to add to your production's cast.

Bringing in your inventory is just as simple; Smart Import automatically recognizes columns like item, category, and quantity in your own prop store spreadsheet. You can easily map unrecognized fields, then import your entire inventory in one go.

Finally, Smart Import helps you manage your schedule, reading rehearsal dates, times, and calls from a stage manager's PDF for instant addition to your production's calendar.

Learn more

Smart Import & Bulk Import — Existing spreadsheets, folders of files and documents read in and mapped onto shows, people and inventory, so a season already recorded elsewhere does not have to be retyped.
Managing Inventory: Importing Inventory (Bulk & Smart Import) — Already have your inventory in a spreadsheet? Import it all at once from the Bulk Actions menu instead of adding items one by one. Excel (.xlsx, .xls), CSV (.csv), and Apple Numbers (.numbers) files…
Managing People: AI Resume Import — Use AI to extract details from resumes and quickly create People records.
Managing Inventory: Getting Started: Three Ways to Build Your Inventory — Never inventoried before? When your inventory is empty, CueCall shows three quick ways to get items in. Every item is organized into CueCall's standard categories so it's ready to share or list on…
Managing Shows: Duplicating & Exporting Shows — Create copies of shows or export them to share with others. Useful for running the same show with multiple classes or sharing show templates.

More videos

Tasks & Delegation in CueCall — Production to-dos assigned to one or several people, delegated down, and tracked on each person's dashboard.
Production Calendar in CueCall — A rehearsal and performance calendar with recurring events, scene links and subscription feeds the team can add to their own calendars.
Characters & Ensemble Tracks in CueCall — A character list with actor assignment, ensemble tracks, per-character inventory and mic assignments, plus exports.
Scene Breakdown & Readiness in CueCall — Scenes are the hub that links people, inventory, notes and files, with a readiness status tracked per discipline.
Department-Tagged Notes in CueCall — Notes tagged by department and attached to scenes, people, files or inventory, searchable across the whole show.
Budgets & Expenses in CueCall — Budget lines and recorded expenses with receipts, where who can see or spend against the budget is granted person by person.
People Roster & Profiles in CueCall — Cast and crew records with headshots, documents, contact details and show assignments, including merging duplicates.
Announcements in CueCall — Announcements sent to the production team, in the app and by email, targeted at the people who need them.
Reports & Exports in CueCall — Excel and PDF exports of characters, mic plots, slideshows and show reports, for the people who still want paper in the room.
Costume Measurements in CueCall — Measurements kept on each person's record, visible only to the people whose role grants it — everyone always sees their own.
Organizations (Company Accounts) in CueCall — A company workspace with its own shows, roster, shared inventory pool, company documents and member roles.
Signup Sheets in CueCall — Public signup sheets for volunteers, concessions, food and set-build calls, shared by link with no account needed.
Auditions & Casting in CueCall — A public audition signup link, registrant materials and media, audition sessions, callbacks, and cast offers with acceptances tracked.
Stage Blocking & Scene Visuals in CueCall — Blocking recorded against a scene alongside backdrop images and reference videos.
Rehearsal Reports in CueCall — Rehearsal reports drafted automatically from the day's notes and timeline, reviewed by the stage manager, then published and emailed to the team.
Inventory & Ownership Tracking in CueCall — Costumes, props and set pieces catalogued with photos, categories, QR codes and owned/rented/borrowed status plus rental history.
Tech Cues in CueCall — Light, sound, deck and other cues recorded against scenes, with a master cue view and filtering by type.
Mic Plot & Wireless Assignments in CueCall — A mic plot generated from character and scene data, adjusted by hand in a grid, and exported or imported.
Rental Marketplace in CueCall — Listing and renting costumes, props and set pieces between theatre companies, with the booking flowing back into inventory and the budget.
Sound & Music in CueCall — Songs and sound effects attached to scenes, with audio playback, accompaniment and rehearsal tracks, sheet music, character assignment and per-song notes.
Script Viewer, Notes & Cues in CueCall — The script uploaded and read in-app, with notes and cues pinned to specific pages, page overlays, versions, and page insert/replace.
Costume Slideshows in CueCall — Costume and design slideshows built from inventory items and your own images, presented fullscreen, exported, or shared by public link.
Getting Started: Your First Production in CueCall — The dashboard you land on, creating a production, and finding your way around its Overview and menu.
Production Files & Vision Boards in CueCall — Production files with categories, scene links, versions, restricted audiences, in-app PDF and audio playback, and vision boards.
Character Looks in CueCall — Per-character looks assembled from inventory and images, assigned across the scenes where they are worn.
AI Assistance & Credits in CueCall — AI help across the app — look and inventory image generation, song and schedule extraction, import assistance — paid for with prepaid credits or run on your own API key.
Collaborators & Role-Based Access in CueCall — Invite the production team and each role sees a view of the same data suited to their job, with contact details, budget and measurements gated separately.

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Your first two shows are free for a full year each, with every feature and unlimited users. Pricing is per show, not per user.