Production management software for high school and school theatre
A school production is run by one or two adults, a room full of students and a lot of parents — usually on spreadsheets, a group chat and a binder. CueCall puts the whole production in one system organised around scenes, so the schedule, the cast, the costumes and the notes stop living in different places.
It is priced per show, not per user, so adding every student, parent volunteer and crew member costs nothing extra, and your first two shows are free for a full year each.
What a school production uses it for
- Auditions: a public sign-up page where students pick a time slot and rank the roles they want — no CueCall account needed — with dates of birth and parent/guardian details collected for youth productions.
- Casting: panel notes and ratings, callbacks, a casting board per character, and cast offers students accept or decline.
- Rehearsal schedules on a shared calendar students and parents can subscribe to on their own phones.
- Parent volunteer and item signup sheets — shifts with capacity, snacks to bring, set-build crews — with reminders sent automatically.
- Costume measurements, props and costume inventory assigned to the scenes and characters that use them.
- An audience program built from the show's own cast list, songs and bios, published as a public page with a QR code and a print-ready PDF.
Students, parents and privacy
Every member of a production sees the view their role needs, and contact details, documents and measurements are visible only to the roles entitled to see them. Performers under 13 never need an account of their own: their invitations go to a parent or guardian.
The documentation's classroom guide covers the setup decisions, what students can reach without logging in, and what to tell an administrator who asks.
Pricing
- The first two shows are free for a full year each, with every feature and unlimited users.
- Additional shows are $14.99 per year each.
- Unlimited shows: $49 per year.
- Pricing is per show, not per user — adding your entire cast, crew and creative team costs nothing extra.
- After a show's year ends there is a 7-day grace period, then the show becomes read-only. Data is never deleted.
Features to start with
- Auditions & Casting — A public audition signup link, registrant materials and media, audition sessions, callbacks, and cast offers with acceptances tracked.
- Signup Sheets — Public signup sheets for volunteers, concessions, food and set-build calls, shared by link with no account needed.
- Production Calendar — A rehearsal and performance calendar with recurring events, scene links and subscription feeds the team can add to their own calendars.
- Costume Measurements — Measurements kept on each person's record, visible only to the people whose role grants it — everyone always sees their own.
- Collaborators & Role-Based Access — Invite the production team and each role sees a view of the same data suited to their job, with contact details, budget and measurements gated separately.
- People Roster & Profiles — Cast and crew records with headshots, documents, contact details and show assignments, including merging duplicates.
Read next
- CueCall in the Classroom: Before you start: five setup decisions — Put the production in an organization if you can: A production created on your personal account belongs to you, so if you change schools the records go with you. An organization — your drama program…
- CueCall in the Classroom: Accounts, and the line at 13 — A CueCall account is always held by somebody 13 or older. A younger student still takes part fully — a parent or guardian holds the account, and the child participates through it.
- CueCall in the Classroom: What students can reach without logging in — Every student can have a page of their own that needs no account — their cast page — plus a set of other things you hand out as a link. All of them open on any phone, with no account and no password.
- CueCall in the Classroom: When an administrator asks — "What consent do you hold?" The registrant CSV export. It carries, per student, when the terms and privacy policy were accepted, when your waiver was acknowledged, and whether the performer or a…
- Casting Tab: Inviting Parents to Register Their Students — School and youth productions usually need a parent — not the performer — to do the signing up, and need a record that an adult agreed to something. The public signup link collects both. CueCall never…
Try CueCall
Your first two shows are free for a full year each, with every feature and unlimited users. Pricing is per show, not per user.