A university theatre department runs several productions at once, staffed by students who rotate through every role and leave after four years. The knowledge walks out with them unless the production lives somewhere other than a shared drive. CueCall gives the department one company account, with every show, the roster and the stock under it.

What a theatre program uses it for

A company account holding every production of the season, with one people roster and one costume, prop and set inventory shared across them, so a pulled costume on the spring musical is known to the fall play.
Student stage managers, assistant directors and designers given exactly the permissions their role carries, configurable by the department, with contact details, documents and measurements visible only to roles entitled to them.
Auditions with a casting team per production, so panel notes are read only by the faculty and students on that team — and never by an auditionee who is also an assistant choreographer.
Budgets per show with receipts and reimbursements, visible per person, and crew hours logged, submitted and approved on the Hours tab.
Rehearsal reports, run sheets, cue sheets and mic plots as the training documents they are — the same paperwork a professional company produces.
A public company page and production pages presenting the season, its dates and casts.

Sign-in and students

Students sign in with an ordinary account. For institutions that need single sign-on, rostering and a signed data processing agreement, the district plan covers K-12 schools; contact support about a university arrangement.

Pricing

The first two shows are free for a full year each, with every feature and unlimited users.
Additional shows are $14.99 per year each.
Unlimited shows: $49 per year.
Pricing is per show, not per user — adding your entire cast, crew and creative team costs nothing extra.
School district pricing with student login: $299 per year with five classrooms included, then $70 per classroom. This is the plan for schools that need district single sign-on and a signed data processing agreement. A classroom is a class or group of up to 35 students, with unlimited shows, and orders are paid by purchase order and invoice.
After a show's year ends there is a 7-day grace period, then the show becomes read-only. Data is never deleted.

Features to start with

Organizations (Company Accounts) — A company workspace with its own shows, roster, shared inventory pool, company documents and member roles.
Collaborators & Role-Based Access — Invite the production team and each role sees a view of the same data suited to their job, with contact details, budget and measurements gated separately.
Inventory & Ownership Tracking — Costumes, props and set pieces catalogued with photos, categories, QR codes and owned/rented/borrowed status plus rental history.
Auditions & Casting — A public audition signup link, registrant materials and media, audition sessions, callbacks, and cast offers with acceptances tracked.
Budgets & Expenses — Budget lines and recorded expenses with receipts, where who can see or spend against the budget is granted person by person.
Rehearsal Reports — Rehearsal reports drafted automatically from the day's notes and timeline, reviewed by the stage manager, then published and emailed to the team.

Who else uses CueCall

CueCall for school theatre — Theater management software for a school musical or play: auditions, rehearsal schedules, parent volunteers, costumes and props, and the program. Two shows free.
CueCall for community theatre — Community theater software for the whole season: auditions, volunteers, rehearsal schedules, a shared costume and props inventory, budgets and the program, in one place.
CueCall for stage managers — Blocking on ground plans, a cue sheet across eight departments, mic plots, run sheets and nightly rehearsal reports — tied to the scenes they belong to.
CueCall for directors — A director's whole production in one place: scene breakdown, auditions and the casting board, blocking on ground plans, department notes, rehearsal plan and reports.
CueCall for choreographers — Document staging over your ground plan, play it back in time with the song, keep the cast list and the numbers in one place, and see which scenes still need choreography.
CueCall for music directors — Songs by scene with who sings what, practice tracks the cast can loop and slow down, sheet music beside the audio, and a wireless mic plot the sound team can build from.
CueCall for costume designers — Collect measurements four ways, build the costume plot by character and scene, keep fitting photos, track every piece, and rent what you lack from other companies.
CueCall for props and scenic — Every prop and set piece assigned to the scenes that use it, printed as a Prop Plot and a Props Master List, with ownership, build status, QR labels and the preset list.
CueCall for youth theatre — For productions where the cast is children: guardian details at audition, invitations and cast pages sent to the parent, no accounts for under-13s, parent signups.
CueCall for church productions — For a drama ministry staging a Christmas or Easter production each year: volunteer signups, a costume and prop stock that carries over, a shared schedule, the program.

Try CueCall

Your first two shows are free for a full year each, with every feature and unlimited users. Pricing is per show, not per user.

Production management software for college and university theatre programs